Director of Administration in Marketing and Communications - Clark University
Location: Worcester, Massachusetts
Internal Number: 151559
Location: Worcester, MA Category: Staff and Administrators Posted On: Sat Aug 6 2022 Job Description:
Plan and coordinate administrative procedures and systems; efficiently use SmartBuy Plus for procuring goods and services and processing invoices; and devise ways to streamline processes. Oversee the department's office supplies, equipment, etc.
Work independently to manage and maintain department budgets, processing and tracking all expenditures, reconciling financial statements and providing reports to the Vice President.
Assist team members with the administrative processes of recruiting new staff, arranging office space, onboarding and orienting new staff, and providing training.
With the Vice President, create a professional development plan for the Marketing and Communications staff that provides coaching, guidance, and growth opportunities to ensure optimum talent and resource development and oversee the implementation, follow-through, and evaluation of the plan. Ensure that all job descriptions are updated and complete, that annual reviews of staff are completed in a timely fashion, and that department and Human Resources files are organized and kept up to date.
Work collaboratively with department and broader staff members of the Career Connections Center to create an innovative student internship program that benefits students with invaluable work experience and serves as an excellent model for the University overall. Assist with creating and advertising internship positions, mentor and guide students, develop co-curricular programming, and use and assist others with Handshake platform.
In cooperation with the Clark University Office of General Counsel, the Senior Creative Director, and the Director of Engagement Marketing, help to administer a new licensing and trademark enforcement program to bring greater consistency and brand adherence to use of Clark University logos and other identifying marks by external vendodrs.
Perform other duties and special projects as assigned.
Bachelor's degree or higher
3-5 years' administrative experience in similar or related work
Excellent communications and project management skills and positive customer service ethic for working clearly and efficiently with Marketing and Communications team members, as well as across other departments of the University
Attention to detail, strong organizational and problem-solving skills, and ability to multitask
Excellent computer, data management, and computational/analytical skills for planning and coordinating budgets
Outstanding skills with Microsoft Office and facility with Clark University's accounting systems
Initiative and self-motivation, working independently and as a team member
Ability to successfully handle interpersonal relationships and issues with professionalism, diplomacy, and tact; positive customer service skills
Creativity, flexibility, resourcefulness, and humor for dealing with a hectic and constantly changing office environment
Deep appreciation for the values of a liberal higher education
Prior experience working with and contributing to a diverse and inclusive workplace with the ability to interact effectively with a broad range of constituents on campus
Clark University currently requires all employees and students to be vaccinated against COVID-19. Exemptions will be made for medical or disability reasons or religious beliefs, and could be made, at the sole discretion of the University, for other well-documented reasons.
Clark University embraces equal opportunity and affirmative action as core values: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.
Clark University offers a generous benefit package for full and, if applicable, part-time employees that include; paid time off, generous retirement plan, group health and dental insurance, life insurance, and tuition, along with use of many campus amenities. For a complete list of benefits for eligible employees visit here.
Founded in 1887, Clark University is a liberal arts-based research university committed toscholarship and inquiry that addresses social and human imperatives on a global basis. It is the place where Robert Goddard invented the modern rocket, where Sigmund Freud delivered his only lectures in the United States, and where current students stake their claim to the Clark motto, “Challenge Convention, Change Our World,” which is the rallying cry that inspires our community every day. Located in Worcester, Massachusetts, Clark University educates its undergraduate and graduate students to be imaginative and contributing citizens of the world, and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. The University’s engages students in such areas as biology, chemistry, economics, geography, psychology, urban education, management, environmental science and policy, Holocaust and genocide studies, and international development and social change. Clark University’s pioneering model of higher education, LEEP (Liberation Education and Effective Practice) compels undergraduate students to thrive in authentic world and workplace settings, and prepares them for lives and careers of consequence.