Basic Function & Responsibility: Maintain the exhibits, marketing, and advertising for the Association. Attend and work the registration for required TASN meetings.
Receive, enter, and process registrations for TASN Exhibits and Partnership Collaboration Summit. Responsible for the TASN Exhibits to include but not limited to: Exhibit sales, Exhibit registration, and Exhibit correspondence.
Responsible for creating the Exhibitor Prospectus, Event registration forms, Partnership Collaboration Summit Sponsorship brochure, and Conference Sponsorship brochure.
In charge of Marketing TASN at allied shows and through cold calls.
Responsible for the Advertising sales for the TASNews (quarterly) publication.
Collaborate on daily operation of TASN headquarters in compliance with state and federal law.
Follow TASN bylaws and policy and procedures while supporting the vision of the association, and the goals set by the executive committee.
Enter Registration applications/contracts for all Exhibitors.
Track and identify refund information for all Exhibits.
Prepare registration packets including badges, confirmation letters, and all other pertinent information for TASN Exhibits/Partnership Collaboration Summit
Prepare and reconcile financial reports for the department.
Proof all materials.
Work the registration desk at TASN Events.
Aid members when they call.
Assist with meetings as required.
Attend overnight meetings representing TASN.
Attend workshops and other training as needed.
Prepare content for registration forms, brochures, newsletters, and TASNews.
Perform other duties as assigned.
Serve as non-voting member of Industry committee and take the official minutes.
Maintain all exhibitor (current, past, and potential) files.
Update all conference related forms, contracts folders, etc., proof for accuracy. Maintain and up- date conference exhibit hall board.
Enter exhibitor contracts into database; prepare invoices and mail outs, monitor exhibits submission contract, money, and name badge requests; send out reminders of missing documents; forward completed data to general service contractor.
Serve as liaison between Industry Chair, Exhibitor and General Service Contractor.
Work Exhibitor registration at TASN annual conference.
Contact past, present, and potential exhibitors to solicit sponsors for upcoming events.
Work with Publication / Graphic designer to generate logo for the Exhibitor Prospectus, TASN Marketing folders, and Sponsorship brochures.
Attend educational workshops and trainings that pertain to your job.
Plan and coordinate the Industry Evening function in conjunction with the TASN Annual Conference.
Responsible for Exhibit booth sales.
Prepare the exhibitor information for the Service kits and other pertinent marketing pieces.
Prepare lists for General Service Contractors, Fire Marshal, Conference Centers, etc.
Other duties assigned by the Executive Director.
Market TASN by representing TASN at various Allied Trade shows and Education Service Centers.
Market TASN by creating various marketing pieces, brochures, and newsletters.
Compile information for the TASN marketing packets and create vendor marketing packets.
Write articles for the TASNews.
TASN Marketing projects to include but not limited to site visits, cold calls, and mail outs.
Responsible for the advertising sales for TASNews.
Perform other duties as assigned.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities that may be assigned or skills that may be required.
Must have a minimum of a high school diploma or GED.
Must have three (3) years office experience with emphasis on data entry.
Marketing /Sales experience required
Experience in an association environment preferred.
Special Knowledge and Skills:
Must be able to manage multiple tasks.
Must be competent in Microsoft word, Excel, Publisher, etc.
Possess excellent verbal and written communication skills
Be able to work independently with ability to prioritize and organize work.
Meet deadlines and follow through to completion.
Be flexible and receptive to change.
Work independently with ability to prioritize and organize work.
Must work harmoniously with staff members, association members and volunteers.
Must be willing to adhere to budgetary restraints.
Physical and Mental Demands:
Maintain emotional control under stress.
Work with frequent interruptions.
Be flexible and receptive to change
Lift and/or move up to 20 lbs.
Ability to: sit, stand, walk, climb stairs, Travel by car, plane, bus, or train. Ability to see and hear.
Overnight travel from one (1) to six (6) days per required meeting.
TASN provides resources that enhance and promote non-profit child nutrition programs for the benefit of our school children.
Training and Certification
For more than 30 years, TASN has undertaken a certification program to help school nutrition professionals continue their education and reach career goals. College courses, workshops sponsored by the Texas Department of Agriculture, and TASN training seminars can be used toward certification. These programs not only improve the value of service to school children, but they enhance members' earning potential and career development.
Scholarships for Continuing Education
Texas Association for School Nutrition awards a number of scholarships annually to deserving members. These scholarships help pay for a variety of educational opportunities ranging from college courses to training towards certification.
Sharing Information Through Networking
One of the greatest benefits of membership in TASN is the abundance of opportunities to share ideas and experiences with other professionals in both structured and informal settings. The wealth of information and assistance available to all members helps raise the level of performance a...nd service to children across the state.
Members have access to career advancement opportunities, and TASN's job bank provides directors with a ready source of qualified workers.