Develop and implement annual marketing plan and budget to solicit applications, and promote the program, and off-campus concert/liturgy engagements.
Develop all marketing materials (print and electronic ads, letters, inserts, email blasts, post cards, flyers, news releases, marketing videos, search engine, website postings, and blogs).
Annually develop a publicity packet (print and electronic ads, posters, recordings, press releases, video, bulletin announcements etc.) for all concert organizers.
Work with concert sites in identifying local promoters and training them to promote and
Website Development and Management
Maintain website, including archiving of all web content.
Ensure that vocal parts and rehearsal and audition music are posted in a timely manner.
Plan for the annual camp and concert tour, working collaboratively with the Executive Director and Conductor.
Securing tour locations in the Fall for the following summer.
Annually update and process program applications and forms and process audition recordings.
Prepare a daily schedule for the camp and tour.
Oversee scheduling and payment of speakers and presenters during camp.
Develop and implement health and safety guidelines.
Maintain binder of contacts, program activities, maps, meal locations, and other needed materials for off-campus performance sites.
Survey choristers and parents, and participate in staff evaluation meeting.
Budget and Finances
Manage all program funds according to university accounting policies and procedures, including the coding, processing, and approval of all income and expenses.
Develop and manage an annual budget, including year-end financial report.
Maintain accurate, up-to-date, financial records and assure the accuracy of all Banner entries.
Implement annual solicitation mailings to all donor groups, with coordination of solicitation letters from the Executive Director.
Process donations in conjunction with the Development office, and maintain up-to-date donor contact information with a standardized process of thanking donors.
Assist the Executive Director in finding new donors and funding sources.
Correspondence and Communication
Correspond with participants, their families, staff, and internal and external partners in a timely manner.
Maintain positive, professional relationships with internal partners who provide products and services to the program. (SOT Staff, SJU Events Office, Saint John's Abbey, Director of Fine Arts, CSB Transportation, Media Services, Admissions Office, HMML, security, building maintenance, housekeeping, Communication and Marketing Services, etc.)
Maintain positive, professional relationships with external partners who provide products and services to the program, promote the program, encourage participation, host concerts, make donations etc. (alums, their families, contacts representing U.S. churches, diocesan offices, high schools, regional and national music, choral and liturgical organizations such as NPM, ACDA etc., and donors).
Notify applicants of their acceptance or non-acceptance in a timely manner.
Communicate elements of the program to staff before, during, and after camp to assist them in being aware of their responsibilities and duties.
Communicate all expectations to tour hosts and concert organizers.
Thank concert organizers with gifts and cards in a timely manner.
As possible, develop outreach to NCYC Alumni Organization and updated contact information.
Supplies, Inventory and Purchasing
Order music and secure copyright permission as needed.
Maintain inventory of all choral music – hard copy and electronic file.
Maintain, purchase and inventory all program and office supplies as needed.
Database Management, Organizing and Archiving Documentation
Maintain a database of concert sites past, present and future.
Maintain a database system to organize contacts including alum, donors, schools, churches, organizations and individuals.
Maintain in good order a system for archiving all paper documents and electronic data.
Hiring and Supervision of Student Workers and Camp Staff
Keep the NCYC Staff Handbook up-to-date and distribute it to all staff.
Ensure all job descriptions are up-to-date and all university hiring procedures and policies are followed.
Post job positions, process applications, and secure references as needed.
Coordinate the interviewing and selection of camp staff; process hiring and time sheet approval.
Ensure background checks and safe driving course recommendations are up-to-date for all staff.
Hire, train, and supervise student office workers.
Coordinate camp staff orientation training session, pre-camp meeting, and post-camp meeting.
MINIMUM EDUCATION Post-secondary education.
MINIMUM EXPERIENCE 2-3 years in a related field.
APPOINTMENT Position is approximately 575-625 hours per year, with work up to 30 hours per week in the weeks prior to and during camp, with the ability to arrange flexible time off July through April.
Able to support the mission of the Choir, including the religious and musical objectives, in accord with the Catholic and Benedictine character of Saint John's University.
Entrepreneurial ability to develop and expand the program, in collaboration with the Executive Director and Conductor.
Excellent written and oral communication skills.
Excellent organizational and time-management skills, meticulous in all notes and documentation, with good attention to detail and excellent proofreading skills.
High energy level, positive attitude, creativity, always projecting a positive image of the choir, the abbey, and the University.
Ability to work independently, set priorities, and work on a wide range of projects simultaneously.
Flexibility to work an irregular schedule, including periods of more work (e.g., immediately before and during camp) and less work.
Excellent proficiency with Word, Excel, Outlook, Publisher, Explorer, Adobe Acrobat, Squarespace, Canvas, and Photoshop.
Valid driver's license and a vehicle for occasional work duties and purchasing supplies.
Successful completion of a criminal background check.
The College of Saint Benedict (CSB), a liberal arts college for women, and Saint John's University (SJU), a liberal arts college for men, are located in the central lakes area of Minnesota, surrounded by more than 3,000 acres of pristine forests, prairies, and lakes. The campuses are minutes away from St. Cloud, an increasingly diverse regional center with a population of over 100,000, and 70 miles from Minneapolis and St. Paul. Some CSB/SJU faculty and staff choose to reside locally, while others commute from the Twin Cities. Both St. Cloud and the Twin Cities offer a wide range of fine arts, cultural, dining, recreational, and sporting opportunities. CSB/SJU are Catholic colleges in the Benedictine tradition enlivened by values of community, hospitality, stewardship, and justice. The schools are dedicated to cultivating an equitable, inclusive community founded on respect for all persons. Students, staff and faculty from many diverse belief systems and backgrounds collectively bring a rich dimension to the academic, cultural, and religious experience at CSB/SJU. We welcome faculty who devote themselves with passion and integrity to their disciplines and to a transformative educat...ion of their students. With a total enrollment of approximately 3600 students, faculty members develop relationships with students in small classroom settings and have opportunities to work closely with students on research projects, experiential learning experiences, and study abroad programs. Recent initiatives to create a dynamic general education curriculum and to develop plans for a new teaching and learning center demonstrate strong institutional support for faculty development. CSB/SJU offer competitive salaries and a comprehensive benefits program.