We are looking for a self-motivated and high-energy team member to take on multiple marketing, administrative support, and business development duties for a group of high performing sales professionals in a faced-paced commercial real estate office. This person must have the ability to quickly shift gears and coordinate a multitude of tasks within a busy, modern downtown office. This role requires a business development and administrative professional that can manage, understand, and interpret the multiple functions in high level real estate sales.
This position has room for advancement both in responsibilities and compensation. CBRE is a Fortune 128 company and is the world's largest commercial real estate company.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative and Correspondence
Coordinates complex on/offsite meetings and conferences. Schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations for sales professionals and Management. Tracks, collates and maintains inventory of marketing materials.
File Process (Listing and Deal Cycle) Gather Property Info and Process Listing when Obtained Monitor Listing Status and Renew Listing when Expired Ensure Correct Listing Documentation is Drafted and Executed (Listing Agreement, Representation Agreement, Commission Agreement, Confidentialities, Co-Broker, Etc.) Process Deal Files with All Required Documents and Vouchers for Closings Monitor Closing Process and Timeline Ensure Correct Closing Documentation is Drafted and Executed
Marketing Responsibilities Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages. Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs). Design Property Marketing Brochures and Keep Updated Create and Update Property Marketing Contact Lists Property Email Blasts - Monitor Stats, Contacts, and Schedule Manage Team's CoStar/LoopNet Accounts Communicate Listings with Brokers and Economic Development Partners Prepare and Send Out Property and Holiday Mailers Maintain Individual and Team Website Prepare and Update Case Studies Order and Remove Signage Acts as point of contact and liaison with the CBRE Property Marketing Studio
Business Development Property Tour Searches and Complete Preparation of Tour Packages for Clients Lease Proposals Preparation and Responses Request for Proposals and Responses
Financial Excel Experience Required Pro Calc (a Real Estate Financial Software Program) and Spreadsheet Deal Comparisons Code Monthly Expenses through PeopleSoft
Other duties may be assigned.
No formal supervisory responsibilities in this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Associate's degree (A.A.) or equivalent from 2-year college required.
3 years experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred.
2 years experience in the Real Estate industry.
Adobe Creative Suite, especially InDesign experience preferred.
CERTIFICATES and/or LICENSES
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease.
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Advanced skills with Microsoft Office Suite, internet research and web publishing skills.
Ability to manipulate basic templates in Power Point, InDesign, Excel, Campaign Logic preferred. Other Software Knowledge and training will be involved. Strong marketing knowledge needed.
SCOPE OF RESPONSIBILITY
Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause negative impact to internal and external clients.
Internal Number: 20026526
With broader and deeper capabilities than any other company, CBRE is the leading full-service real estate services and investment organization in the world.
CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2017 revenues of $14.2 billion and more than 80,000 employees (excluding affiliate offices). CBRE has been included in the Fortune 500 since 2008, ranking #214 in 2017. It also has been voted the industry’s top brand by the Lipsey Company for 17 consecutive years, and has been named one of Fortune’s “Most Admired Companies” in the real estate sector for six years in a row. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”
CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.