Be an important part of Pratt Institute's growing dynamic and collaborative communications and marketing division. Play an integral, supportive role on the team that is transforming how the Institute engages with our community and shares our story of excellence in creative education with the world.
Pratt Institute's Communications and Marketing division seeks an Office Manager and Executive Assistant to the Vice President. This person is an integral member of the Communications and Marketing division and will provide full support to the Vice President for Communications and Marketing. The Office Manager and Executive Assistant to the Vice President reports directly to the vice president and supports his efforts to shape and lead a unified, collaborative communications staff in service to the Institute. The Office Manager/Executive Assistant will manage the vice president's schedule, tasks and communications, as well as the day-to-day operations and finances of the office, including required forms, procedures and requests with HR, IT, Facilities Management and other administrative offices. This person will manage department financial records, and provide regular expense reports to the vice president and the four directors who manage sub accounts.
be the first point of contact for the vice president, answering all phone calls and interacting with visitors
schedule all business-related appointments, phone calls and meetings
gather meeting materials and brief the vice president on meeting agendas
schedule travel and arrival logistics with vice president, staff, and guests
manage department financial records, and provide regular expense reports to the vice president and directors managing sub accounts
manage and submit required HR and finance paperwork and requests on behalf of the department
manage departmental purchasing, and operations shared with Institutional Advancement
liaise with IT, HR, and Facilities Management for department needs
review contracts and invoices on behalf of the vice president
liaise between advisory committees, councils, and other staff
coordinate and schedule department meetings, gatherings and hospitality
perform other administrative tasks and research projects as needed
The ideal candidate will possess excellent communication and interpersonal skills, with the ability to exercise tact, good judgment, and foresight. The candidate will have the ability to set a welcoming and collaborative tone with both internal and external colleagues, along with a flexible and adaptable nature.
proficiency utilizing Microsoft Office Suite and Google's G Suite
strong attention to detail
strong office management skills
strong account and expense management skills
excellent critical thinking and decision-making skills
Bachelor's degree required
minimum of 3 years' experience assisting a high-level individual
minimum of 3 years experience in office management, including account and expense management
experience in an educational, creative, design, or collaborative working environment a plus
A completed application, cover letter, and resume, submitted through the Pratt Institute Interfolio website is required.
Please submit all application materials online via the "Apply Now" button to the right. Applications must be submitted through this online process to be considered by the search committee, and selected candidates will be contacted through this process. No phone calls, LinkedIn messages, emails, or drop-ins, please.
Candidates selected for the interview process will be asked to provide five references via our on-line reference tool system, at least two of which must be references who have been your direct supervisor.
About Pratt Institute Founded in 1887, Pratt Institute is a global leader in higher education dedicated to preparing its 4,600 undergraduate and graduate students for successful careers in art, design, architecture, information, and liberal arts and sciences. Located in the cultural hub of New York City with historic campuses in Brooklyn and Manhattan, Pratt is a living lab of craft and creativity with esteemed professors and scholars who challenge their talented students to transform their passion into meaningful expression.
About Pratt's Communications and Marketing Division At Pratt, we have a unique opportunity to build a collaborative communications and marketing model unlike most institutions of higher education, because our faculty and students, staff, and alumni/ae do the work of design and storytelling in everything they do. Partnering with our colleagues to promote their students and programs, to coown the Institute's brand, and to develop effective new communications channels makes the work of Pratt's Communications and Marketing team so much more resonant, innovative, and supportive to the Institute. Our team of talented experts in varied media is committed to providing the robust, multichanneled, and collaborative communications, and marketing operation our Institute deserves, reflecting the same level of creativity, design, collaboration, and problem solving that is expected from our students and faculty.
Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion or belief, national or ethnic origin, citizenship, marital or domestic partnership status, sexual orientation, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.
Internal Number: 115285602
About Pratt Institute
The mission of Pratt Institute is to educate artists and creative professionals to be responsible contributors to society. Pratt seeks to instill in all graduates aesthetic judgment, professional knowledge, collaborative skills, and technical expertise. With a firm grounding in the liberal arts and sciences, a Pratt education blends theory with creative application in preparing graduates to become leaders in their professions. Pratt enrolls a diverse group of highly talented and dedicated students, challenging them to achieve their full potential.
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